Job Posting: Program Manager
PROGRAM MANAGER
A unique career opportunity in beautiful Nelson, BC!
If you are looking for an exciting opportunity put your participatory leadership style and program management skills to use, and to work with a seasoned team of counsellors and support workers, then NCS wants to hear from you! To learn more about NCS and this exciting opportunity, please view our full website and job description below.
The position requires a Master’s degree in Social Work or Counselling. Equivalent combination of relevant undergraduate degree, training, and experience may be considered. Recent related experience in a management and supervisory role and recent counselling experience ideally within a non-profit setting, complemented by experience in community development work.
The successful candidate will have the opportunity to begin in this role as soon as possible. Salary is commensurate with experience. This is a permanent 0.71 FTE (25 hrs/week) position with a full benefits package.
This posting will remain open until the position is filled. Please note that only those short-listed will be contacted.
Submit letter of interest and resume to:
Rona Park, NCS Executive Director
Mail: Suite 201 – 518 Lake Street, Nelson, BC V1L 4C6
Email: rpark@servicesfyi.ca
Fax: (250) 352-3750
JOB DESCRIPTION
JOB TITLE: COUNSELLING AND FAMILY SERVICES PROGRAM MANAGER
Reports to: Executive Director
Classification: Excluded
Supervises: Counselling and Support employees (9), specifically:
Supervised Visitation
Family Support
Parenting Support
Family Counselling
Child & Youth Counselling
Child & Youth Mental Health Counselling
Women’s Stopping the Violence Counselling
Effective Date: March 2018
Last Updated: October 2019
Job Summary: The incumbent in this position ensures that the day-to-day operations of the Counselling and Family Service Programs are carried out in a professional and efficient manner in accordance with the organization’s philosophy, policies, procedures, contracts, and standards. The Manager provides ongoing program/professional practice supervision, human resource tasks, and participates in a variety of Agency processes and community committees.
Scope of Responsibilities:
A. Professional Practice Support/Supervision
- Provides support and direction to staff around their professional practices through regular 1:1 program supervision processes, team processes, and on an as-needed basis.
- Provides case consultation, case management support, follow up, and resources to the peer consultation team.
- Provides leadership and guidance to staff in planning and developing client Service Plans and case file recording.
- Provides direction and guidance to staff around ethical and legal issues arising from the work, including best practices.
- Provides supportive debriefing following crises or emergencies, and identifies and arranges for more in-depth clinical intervention, when/if required.
- Liaises and collaborates with the Agency’s Clinical Consultant in mutually defined areas.
B. Program Management
- Develops and annually updates Program Logic Models, as per funding contracts.
- Supports the day-to-day operations of the Counselling and Family Services programs.
- Ensures that the required policies, procedures, and standards are being upheld.
- Ensures employee safety when working with clients by implementing appropriate policies, procedures, and practices and by monitoring adherence to same.
- In collaboration with employees, engages in new program development, service delivery changes, and service improvements.
- Engages in research and gap analysis that support the development of new services, enhanced service options, best practices, and service coordination protocols.
- Develops program proposals and grant applications, as relevant.
- Maintains an awareness of program needs at all times.
C. Contract Deliverables
- Maintains a working knowledge of all program contract deliverables and ensures these are being met in a timely and consistent manner.
- Liaises directly with the Ministry of Children and Family Development Team Leaders around case planning and consultation, case tracking, mutual training needs, service coordination, and teamwork.
- Ensures that program data is accurately submitted, as per Contractor and Agency requirements.
- Accompanies Executive Director in discussions with Contract Managers as required.
D. Program Budgets and Approvals
- Provides input into the annual program budgets development process.
- Manages and closely monitors monthly program budgets.
- Approves and submits all employee and program expense claims for reimbursement in a timely manner.
- Approves employee requests for professional development and training.
E. Performance Quality Improvement
- Conducts program evaluations at the end of each fiscal year.
- Develops and guides implementation of each program’s goals and objectives.
- Participates in the development of program policies, procedures, forms, etc.
- Participates in agency’s quarterly file review processes.
- Responds to client concerns and complaints regarding service delivery, as per policy guidelines.
- Tracks and follows up on all Critical Incident Reports involving clients.
- Tracks all relevant program data and compiles quarterly PQI report for the Counselling and Family Service Programs.
F. Human Resources
- Maintains a working knowledge of the Collective Agreement and of all relevant Agency personnel policies, procedures, and standards.
- Provides input into the development of, and changes to, employee job descriptions.
- Recruits, interviews, conducts reference checks, and makes recommendations for hiring.
- Orients new program staff, including probationary period goal setting and reviews; informs admin office of employee changes.
- Provides regular supervision to all program staff including an annual performance review and development of a training plan, identifies areas for performance correction, workload management, issuing employment-related letters including letters of expectation and disciplinary letters including written warnings, notices of suspension, and termination; identifies performance management issues and assists employees with identifying solutions and creating required changes.
- Reviews and approves monthly timesheets; follow up re: time management issues.
- Ensures that employees required to drive personal vehicles for work have safe, reliable vehicles with appropriate insurance.
- Supervises practicum students and liaises with the learning institutions.
G. Community Development
- Participates in community committees and initiatives relevant to the delivery of the Counselling and Family Programs, and in regional/provincial groups, as time permits.
H. Agency Participation
- Actively participates in the Agency’s Program Management Team, Performance Quality Improvement Team, and other relevant working groups, as requested.
- Attends regular supervision with the Executive Director including an annual performance review and development of a training plan.
- Participates in professional development relevant to this position.
- Performs other related duties as required.
Qualifications:
Education:
Master’s degree in Social Work or Counselling. Equivalent combination of relevant undergraduate degree, training, and experience may be considered.
Experience:
Recent related experience in a management and supervisory role and recent counselling experience ideally within a non-profit setting, complemented by experience in community development work.
Additional Skills:
- Solid working knowledge of the issues impacting today’s families, adults, children, and youth such as child abuse, substance misuse, mental health, and family violence.
- Familiarity with basic counselling and support modalities and perspectives (e.g. Cognitive Behavioral Therapy, expressive therapies, narrative therapy, etc.).
- Familiarity with trauma-informed practices, developmental psychology, family-centered approaches, feminist practice, and adult learning approaches.
- Proven skills and experience with providing professional practice supervision and case planning support.
- Demonstrated work experience in direct service to individuals, families, children, youth, and groups; case management experience; interviewing and assessment skills; cultural competency.
- Proven ability to build strong, collaborative working relationships with internal teams and groups, as well as community stakeholders; proven participatory leadership style and skills.
- Comfort with providing a range of human resource tasks such as staff supervision, performance management, performance evaluation, etc., including supervising practicum students.
- Working knowledge of the community social service and Ministry systems and networks, provincially and locally, in particular MCFD.
- Excellent crisis management, decision-making, conflict resolution, time management, boundaries, and problem-solving skills.
- Research, program/proposal development, gap analysis, program evaluation, outcome measures skills and experience.
- Working knowledge of adult learning and community development principles as well as group facilitation and presentation skills.
- Excellent interpersonal, oral and written communication skills; strong computer skills and other uses of technology.
- Ability to work with considerable independence and discretion.
Other:
- This position is currently set at 25 hours/week.
CLICK TO 
Annual General Meeting Annual Reports and Financials
The NCS Society AGM was held September 25th
In the Chamber of Commerce Board Room
at the Train Station in Nelson.
We acknowledge that the land upon which we gathered this evening and
upon which Nelson Community Services offers its services
is the traditional territory of the peoples who have lived here for thousands of years —
the Ktunaxa, the Sylix, and the Sinixt.
We respect and honour all our relations.
Guest Presenter: Ann Harvey, the Coordinator of the Nelson Committee on Homelessness and the developer of the Report Card on Homelessness, described in more detail the findings on youth homelessness in Nelson.
We invite you to read our reports and view our financials…
Agenda and Committee Reports
Annual Report
Financial Statement
We also celebrated several of our staff for their years of service with NCS. A special recognition went to Pat Hendrickson who completed 30 years of dedicated service with Nelson Community Services!
Nelson Street Outreach Evaluation Report
Click to read
Downtown Nelson Street Outreach
Year One Pilot Project
EVALUATION REPORT
By
Lynda Dechief, M.Sc.
Equality Consulting
250.352.0011
lynda@equality-consulting.ca
Homelessness Prevention Worker
Key Job Duties and Responsibilities
-
provide housing search support and tenancy support to people who are homeless or at-risk of homelessness. Includes providing support, advocacy, and referrals to other appropriate community-based support services, accompaniment to appointments, service planning, and case coordination; regularly liaise with potential referring organizations
-
provide life skills training, as appropriate, to help maintain housing
-
provide education and support to landlords on housing at-risk individuals
-
compile and enter data into BC Housing’s database and agency reporting
-
administer the rental supplements portion of the program for qualifying individuals
Hours per week: 14
Union Wage Grid 14: $22.93/hour
Closing Date: As soon as position is filled
Resumes and Letters of Interest should be sent to:
Rona Park, Executive Director
rpark@servicesfyi.ca
Nelson Community Services
JOB DESCRIPTION
JOB TITLE: HOMELESSNESS PREVENTION WORKER
Reports to: Youth Services and Housing Program Manager
Classification: Integrated (Program Coordinator 2/Adult, Youth and/or Child Worker)
Grid Level: 14
Effective Date: June 2013
Last Updated: November 2017
Union: BCGEU
Job Summary: The incumbent in this position provides support, education, and practical assistance to adults who are homeless or at-risk of homelessness with the aim of preventing the cycle of homelessness.
Duties and Responsibilities:
1. Plans and develops the program in consultation with the supervisor; plans and implements all program activities.
2. Formulates program policies and procedures and evaluates the program in consultation with the supervisor.
3. As and when needed, participates in the recruitment and selection process for practicum students and/or program volunteers; orients and determines the need for and provides training to students and/or volunteers; and supervises their work by performing such duties as assigning work, providing feedback on performance, and participating in performance evaluations.
4. Promotes public awareness of and support for the program by performing duties such as producing promotional materials and attending community events.
5. Conducts housing priority needs assessments with four priority populations, as per the funding contract, and establishes Service Plan goals and interventions.
6. Conducts safety assessments including the development of safety plans as required.
7. Connects individuals to appropriate housing and support services including accompaniment to appointments; makes referrals to other services as appropriate.
8. Liaises with community service providers, professionals, and landlords to coordinate service provision, facilitate referrals to the program, and represent the program in external events.
9. Provides follow-up support to individuals and maintains ongoing relationships to ensure stable housing.
10. Provides landlord support, education, and conflict resolution between program client and landlord to prevent housing breakdown, where possible.
11. Implements the Integrated Case Management approach to coordinating, evaluating, and ensuring consistent services for clients.
12. Provides life skills training and support (group or 1:1) to help clients maintain a tenancy, health, and employment.
13. Processes Rental Supplement applications; distributes funds and maintains accurate records in collaboration with a supervisor.
14. Adheres to the funder’s standards, policies, principles, and deliverables as per the funding contract.
15. Maintains client file records and online databases according to Agency policy and standards, as well as contractual requirements.
16. Compiles and submits program data and outcome reports as required by funders and the Agency.
17. Attends regular supervision with the program supervisor, including an annual performance review and development of a training plan; attends agency staff meetings; attends local peer support/case consultation meetings; and attends regional peer support meetings, as time permits.
18. Participates in professional development and training relevant to this program area.
19. Performs other related duties as required.
Qualifications:
Education:
Diploma in the human services or a related field or the equivalent combination of education, training, and experience.
Experience:
A minimum of two (2) years’ recent, related experience in working with marginalized and vulnerable adults.
Additional Skills:
1. Proven knowledge, skills and experience in providing support and advocacy to marginalized and vulnerable adults.
2. Working knowledge of the dynamics and impacts of homelessness.
3. Competent in working with individuals from diverse cultural backgrounds.
4. Proven skills in conducting safety assessments and safety planning.
5. Proven skills in group development and facilitation techniques.
6. Well-developed interpersonal, oral and written communication skills.
7. Ability to work cooperatively and collaboratively with co-workers, other community professionals, and the broader community.
8. Good organization, time, self-care, and general work management skills; an ability to work well independently and in a team environment.
Other Information:
1. Must be willing to work flexible hours to meet program demands.
2. Must hold a valid First Aid Certificate.
3. Must hold a valid BC Class V Driver’s license and have access to a safe, reliable, well-maintained, clean vehicle with appropriate insurance.
4. Must carry the agency-supplied cell phone, programmed to emergency numbers, during working hours.
JOB OPPORTUNITY – RELIEF ADMINISTRATIVE ASSISTANT
Nelson Community Services is seeking a qualified candidate for the position of Relief Administrative Assistant to provide coverage on a casual and as-needed basis at our Main Office. Hours are 8:30 a.m. to 4:30 p.m. Monday to Friday.
Qualifications & Skills:
- Office administration certificate or the equivalent combination of experience and training.
- Excellent interpersonal and communication skills; excellent reception skills.
- Superior computer skills; working knowledge of a variety of relevant software application programs.
Orientation, job-specific training, and advance notice is provided.
Base wage + 4.6% in lieu of vacation. The position will remain open until filled by a suitable candidate. This position is a non-management/excluded position.
Please submit resume to:
Rona Park, NCS Executive Director
# 201 – 518 Lake Street, Nelson, BC V1L 4C6
Email: rpark@servicesfyi.ca
Fax: (250) 352-3750
JOB DESCRIPTION
JOB TITLE: ADMINISTRATIVE ASSISTANT
Reports to: Executive Director
Classification: Excluded
Effective Date: March 2009
Updated: March 2019
Job Summary: The incumbent in this position provides a variety of reception, clerical, administrative, executive support, and office management duties as well as coordinates the Agency’s Main Office Fire Safety and Emergency procedures. The incumbent is the first aid attendant for the Main Office worksite.
Duties and Responsibilities
- Performs the Agency’s reception duties including answering the phone, responding to in-person inquiries, and ensuring Agency’s reception and common areas are welcoming and professional spaces.
- Performs a range of clerical and administrative duties that support the Agency’s executive, management, finance, and Board of Directors functions.
- Supports program staff by overseeing client booking calendar, welcoming new clients, assisting with initial intake process, ensuring updated Agency forms are in good supply, assisting with the development of program materials, and program promotion strategies.
- Participates in the orientation process of all new employees, students, and volunteers, which includes maintaining New Employee Orientation manuals, orientation to office and office systems, distribution of office keys, arranging for email addresses, phones, computers, etc.; oversees exiting employee procedures.
- Maintains Agency personnel and administrative filing systems (paper and electronic) in a confidential, organized, and up-to-date manner.
- Maintains all Agency Policies and Procedures binders in current and orderly manner.
- Coordinates Agency’s media contacts and information, including website management, advertising quotes, stakeholder lists, and media files.
- Performs a wide range of office management duties including monthly worksite inspections, overseeing janitorial contractor, ensuring office equipment is in good working order, computer-troubleshooting functions, overseeing office security measures, maintaining Agency inventory, managing Agency storage needs and spaces, and recycling.
- Purchases office supplies and materials, as required.
- Performs the duties of the Fire Safety manager for the Agency’s Main Office worksite; performs Emergency and Service Continuity procedures as required.
- Acts as the primary First Aid attendant for the Agency’s Main Office worksite.
- Plays a key role in the Agency’s quality improvement and accreditation processes, including gathering and collating monthly and annual data, implementing surveys, and uploading accreditation information.
- Ensures compliance with all Agency policies, procedures, standards, and relevant legislation.
- Maintains complete confidentiality of privileged Agency and client information.
- Performs other related duties as required.
Qualifications:
Education:
Office Administration Certificate or the equivalent combination of education, training, and experience.
Experience:
A minimum of two (2) years’ recent office administration experience that includes reception and administrative functions. Experience supporting at an executive level is desirable.
Key Skills and Abilities:
- Excellent interpersonal, oral, and written communication skills and ability to respond to others’ questions and inquires in a timely, professional manner.
- Previous reception experience and knowledge of telephone switchboard and other office equipment.
- Strong website management skills coupled with a keen interest in this area.
- Ability to work independently, organize and adapt to shifting priorities.
- Demonstrated administrative and organizational skills with high degree of thoroughness, accuracy and confidentiality.
- Advanced skills in Office 365 (MS Word, Excel, Powerpoint, Outlook) and working knowledge of a variety of relevant software application programs.
- Basic computer troubleshooting skills.
- Skilled at building relationships across the organization.
- Able to work effectively and efficiently under pressure and deal with challenging situations.
Other Information:
- The position requires exposure to demanding telephone callers or in-person visitors.
- Must have the ability to perform some lifting and moving of office supplies, furnishings, etc.
Nelson Street Outreach Donations
Ryall and Jeremy
Ryall and Jeremy, our Street Outreach Workers, interact directly with the Nelson “street culture” people, helping them to identify their immediate needs and plan a way forward.
Anticipating another cold winter in Nelson, donations of new gloves, mitts, hats, scarves, and socks are needed.
Donations can be dropped off at Nelson Community Services office, Suite #201 – 518 Lake Street
Making a cash donation through CanadaHelps will let us purchase other items of need for this program.
Read more about NELSON STREET OUTREACH > > >
JOB POSTING: WOMEN’S SUPPORT WORKER
CASUAL TRANSITION HOUSE WORKERS
Nelson Community Services is seeking qualified female candidates to work on a Casual basis within the Aimee Beaulieu Transition House Program.
Casual workers will cover 12-hours shifts on an on-call basis, including days, nights, weekends and statutory holidays.
Qualifications:
- Diploma in human services or equivalent combination of education and experience
- A minimum of one (1) year of experience supporting women leaving violence
- A strong understanding of the issues of violence against women and a feminist analysis
- Experience with Harm Reduction practices an asset
This work begins as soon as possible; orientation and job-specific training is provided.
The wage is consistent with Wage Grid 11 [$18.66 – 21.73] of the BCGEU Collective Agreement.
Only those short-listed will be contacted.
Please submit your letter of interest and resume to:
Rona Park, NCS Executive Director
# 201 – 518 Lake Street, Nelson, BC V1L 4C6
Email: rpark@servicesfyi.ca
Fax: (250) 352-3570
JOB DESCRIPTION
JOB TITLE: TRANSITION HOUSE WORKER
Reports to: Transition House Program Manager
Classification: Integrated Victim Service Worker and Transition House Worker
Grid Level: 11
Effective Date: March 2009
Last Updated: February 2017
Union: BCGEU
Job Summary: The incumbent in this position provides a range of support services, practical assistance, information and referrals to women and their children who are fleeing abuse, including those women who present with varied complexities such as mental health and substance use issues. Services are provided within a secure, welcoming residential setting. Casual employees have the same duties and responsibilities.
Duties and Responsibilities:
1. Conducts client intake by performing duties such as obtaining demographic information, providing information regarding the Transition House Support Worker role and services offered through program, assisting clients in completing intake forms, assessing women’s needs, level of risk, and suitability for the program, and explaining issues related to confidentiality.
2. Provides emotional support to clients who are victims of domestic violence through active listening, debriefing experiences, validating feelings, and respecting client choices and decisions.
3. Assesses client needs for other services and provides information and referrals to other professionals and services as appropriate.
4. Provides crisis response, via crisis phone line, and intervention as necessary.
5. Develops client Service Plans, including personal safety plans; monitors plans to reflect changing risk, and liaises with police where appropriate.
6. Provides information on police, legal/court, and medical systems in general and specific to client needs; provides information on domestic violence, the cycle of abuse, power and control dynamics, impacts of trauma, and ways to avoid re-victimization.
7. Assists clients in completing forms such as applying for income assistance, rental housing, rental assistance, childcare subsidies, medical services, Criminal Injury Compensation, Victim Impact Statements, Affidavits, etc.
8. Liaises with police and victim service programs regarding information about client cases, including case status, hearing dates, etc.
9. Provides advocacy, when needed, to ensure client’s interests, choices, and rights are heard and respected.
10. Arranges appointments (e.g. medical, legal, court orientation, etc.) on behalf of clients where appropriate, and coordinates accompaniment as needed.
11. Maintains up-to-date information of relevant community resources and develops and maintains good community relations.
12. Provides life skills and personal care supports through 1:1 and facilitation of groups.
13. Participates fully in the care and maintenance of the Transition House to ensure everyone’s safety and smooth operations of the program, including light housekeeping, ordering supplies, arranging for immediate repairs, following fire safety procedures, etc.
14. Maintains case files and program communications as per policies and procedures.
15. Maintains statistical information for reporting purposes as per policy.
16. Participates in regular team meetings and case planning.
17. Engages in regular supervision with the Program Manager, including an annual performance review and the development of a training plan; participates in professional development relevant to this position.
18. Participates in the orientation of volunteers, practicum students, and new staff.
19. Engages in events and public awareness activities related to the program and the issue of violence against women.
20. Performs other related duties as required.
Qualifications:
Education: Diploma in human services or related field or the equivalent combination of education, training, and experience.
Experience: A minimum of one (1) year of experience supporting vulnerable women and children leaving violence and/or other vulnerable populations.
Additional Skills:
1. Strong understanding of the issues of violence against women and a feminist practice framework.
2. Working knowledge of harm reduction and reduced barrier practices.
3. Excellent time management and organizational skills.
4. Working knowledge of relevant community resources.
5. Well-developed interpersonal, oral and written communication skills.
6. Ability to work independently as well as with a team.
7. Ability to work well and network with other members of the community.
8. Proven experience with crisis intervention and crisis management.
Other Information:
1. Must be willing to work 12-hour solo day and night shifts, including on weekends.
2. Must be able to manage well in a stressful environment dealing with clients in crisis situations and that may portray mental health and/or substance use issues.
3. Must hold a valid First Aid Certificate.
Approved by CSSEA: February 6, 2017
Approved by BCGEU: February 23, 2017
WOMEN’S HEALING JOURNEY
This is a therapeutic group for self-identified women who are ready to embark on a healing journey around the effects of experiencing sexual, emotional, or physical abuse in childhood and/or adulthood.
In the group you will be exploring topics such as education around abuse and effects of abuse, boundaries, self-esteem, trust and intimacy.
This is a closed group and pre-screening is required.
Supports for childcare and transportation are available. Maximum 10 participants.
Check back fall 2016.
